UK passport holders now require a Convention d'Accueil letter in order to work at CERN. The procedure may be different for the different experiments.
For LHCb fill in this form which you can find on this page.
For ATLAS, follow the instructions here.
A new claims system has been adopted by the Physics Department as of June 2022 called SAP Concur. All staff claims should be processed through the new system. Student claims should continue as before for now.
Further information can be found here:
The University will provide travel insurance for staff and students travel abroad. It is your responsibility to arrange your University travel insurance for every individual trip you make.
Please note that for all trips where you are applying for the University's travel insurance, you need to complete a Risk Assessment form.
Both staff and students should register trips on-line following the instructions that can be found here.
If you are travelling to CERN, enter Switzerland as the destination, the insurance providers are aware of the fact that you may also need to work or reside in France while you are there.
No longer available.
Rooms available in two commuter apartments in Meyrin ready for booking for people travelling to CERN.
3-bedroom apartment at 42 rue Gilbert, 1217 Meyrin
5-bedroom apartment at 65 rue des Lattes, 1217 Meyrin
Both apartments are fully furnished, have fully equipped kitchen and internet connection. There are bedding and towels available to use.
Bedroom cost is CHF30 a night. Payable via bank transfer to UKLO account. You will receive an invoice at the end of your stay. Unfortunately, we cannot charge to Project and Task codes.
Please login to the travel site to book.
Apartment keys have to be collected from the UKLO, 32-1-B06. Pick up of keys outside working hours is possible. Please contact uklo.team@cern.ch to arrange key collection.
New CERN users are advised to follow the registration procedures of their collaboration since this is usually handled by the collaboration secretariats.
Current and new LHCb members will find more useful information here. Anyone who is likely to work at CERN (i.e. most of us) fall into the "User" category.
For all experiments, when extending your CERN contract, you will be asked also to complete the CERN Home Institute Declaration. Fill out the form and email it to Tina Potter who will sign, stamp, and return it to you.
Since Brexit, shipping equipment from CERN to Cambridge must follow diplomatic protocols in order to avoid duties/taxes. The procedure can be used for all material belonging to CERN that is to be temporarily shipped to Cambridge. The EDH shipping form must be completed and you must provide the University of Cambridge EORI number (GB823847609000) on the form. Make clear in the comments that the diplomatic protocols apply. You can use wording like:
The importation by or on behalf of the organization of goods and materials in the exercise of its official activities shall be exempt from all import taxes, duties and other charges. Treaty Series No. 17 (2007) Protocol on the Privileges and Immunities of the European Organisation for Nuclear Research (CERN) Full Treaty Document attached at end of Document. Goods to be cleared under Diplomatic Privilege and Immunity, CPC40 00 31D or CPC40 000 08 and on the export declaration: CPC1000 001 Protocol on the Privileges and Immunities of the European Organisation for Nuclear Research CM 7190 (publishing.service.gov.uk)
CERN will add the necessary certificate to the shipping documents and should send you a copy of the pro-forma invoice and the certificate in an e-mail. You will need to provide these to the University Import/Export hub. I usually forward the CERN e-mail to the Rutherford hub but they do not necessarily forward it on so it might help to CC it also to accounts@phy.cam.ac.uk and/or ImportExportHub@admin.cam.ac.uk.
It is important that the shipping address is University of Cambridge, Department of Physics, ... so that it matches the University VAT registration and so that it is clear that it is not personal.
You should keep all documentation as it is likely to be helpful when the material returns to CERN.
Shipping also requires that the correct commodity (HS) codes and country of origin are added to each item of the EDH document.